Mail Extractor Pro

The best mail converter tool

Migrate Apple Mail data into Mac or Windows Outlook, you need to convert the Apple Mail data into PST file format. Here is the details on it.

Mac Mail or Apple Mail or as known today, simply “Mail,” is an email client by Apple that comes pre-installed with Mac computers. It has the largest share of users when it comes to emailing software. The second largest on Mac would be the Mac version of Outlook, previously known as Outlook 2011 for Mac, until Outlook 2019 and Office 365 replaced it.

However, this article is about how to migrate Apple Mail data into Outlook for Mac or Windows. While both these email clients are excellent in their functionality and interface, neither offers a straightforward way to migrate your data.

Migrate Apple Mail Data Into Windows / Mac Outlook

If all your emails are stored on the email server, you can simply add that account on your Outlook for Mac/Windows and let the client sync the data itself. But if you also had a big share of data stored locally on Mac Mail, you need to implement other methods to transfer all that safely. The emails, contacts, calendar, tasks lists, and other items are stored in format unrecognizable by Outlook, which makes simply moving the files across the databases irrelevant and unhelpful.

Though many methods have emerged to help users transfer the local data stored in files, the one that we recommend is through a third-party application called “Mail Extractor Pro.” It helps by letting you convert the Mac Mail to PST, where PST refers to the native Windows Outlook data file “Personal Storage Table.” But the good news here is that it also works with Mac Outlook. By converting everything into PST, you can then import those files into your Outlook client in both Windows and Mac environment.

migrate apple mail data

Here’s how you can do this:

  1. Launch “Mail Extractor Pro” application.
  2. Choose “Auto-load” as the primary method of data input/selection. You can also choose to convert any exported or backup database of Mac Mail or even convert the archived MBOX files to PST. But autoload mechanism will automatically pick the default primary database called Profile or Identity
  3. You are also free to select what folders you wish to convert to PST and what you wish to exclude. For instance, if you have a lot of old mailboxes that are not relevant anymore, you can simply uncheck them and those will not be converted. This helps in quicker migration and also make the result cleaner and more organized.
  4. In fact, there is an in-built function in “Mail Extractor Pro” that lets you exclude all the empty folders in one click.
  5. The 2nd important optional feature you get is splitting large PST files based on the maximum file size that you think is appropriate. Leaving this field empty will create a single PST File that will contain all Mac Mail converted emails, which can result in an oversized file. Therefore, we recommend splitting them for easier import later on.
  6. Once this process is finished, you are then free to go to “Outlook,” go to “File”  à Import and select the converted PST files from the above step. Choose the folder within Outlook that you want to save all that data and select “Ok.”

Congratulations, you have now converted all data and ready to migrate Apple Mail data into Windows or Mac version of Outlook. There is a trial version of “Mail Extractor Pro” that you can download below that will make it easier to make up your mind based to get the full licensed edition.

You can download it here: https://www.mailextractorpro.com/download-now/

Note that, Mail Extractor Pro can also able to convert Mozilla Thunderbird, Postbox, MBOX as well as EML files to PST file format for both Mac and Windows Outlook.