How to Get Gmail Messages into Outlook 2019!

Google allows downloading your data across all the services like Gmail, calendar, etc. to a file. Gmail data is archived to MBOX, which makes it difficult for Outlook users to open or import it. But they are not totally out of luck.

Rating: 5 (out of 5)

Find out how to import your Gmail messages into Outlook.

Google now allows downloading your data from across the Google’s services into a file for archiving purposes. Whenever you have reached your storage limit, you can archive the data into a local file and delete it from the server to free up space. This same can be done with Gmail.

Gmail data can be downloaded into an MBOX file.

  1. Go to
  2. Scroll down to the Gmail option and select it.
  3. Select the mail folders you are looking to archive. Select ‘Include all of your Mail’ if you want to archive everything.
  4. Click ‘next’ and choose the compressed file format (.zip or .tgz) that contains the MOBX file.
  5. Choose the archived file size (large files will be split into multiple files)
  6. Choose how you want the delivery of the archived file (send download link, add to Drive, Add to Dropbox, etc.)
  7. Click “Create Archive
  8. Depending on the size of your archive data, it may take some time. Google will notify you when it’s ready to download.

This is great. You have an MBOX file as a backup of all your Gmail mailboxes. But it’s not so great for Windows Outlook user.

If you are on Outlook 2019 or previous versions or Office 365, you cannot use this MBOX file to view the contents or import them. MBOX file is commonly used with many other emailing programs but sadly not by Outlook. It uses PST.

How to get Gmail Messages into Outlook 2019

So, how can you, a Windows Outlook user, import this Google data, namely Gmail messages into Outlook 2019 or previous versions for Windows?

First off, let’s get the elephant in the room out of the room. You can add your Gmail account into Windows Outlook and since Gmail is IMAP supported, you can sync everything into Outlook and then later export data to PST files, without going through Google Download option.

But there are a few problems and restrictions with that. Without naming them, let’s just assume that it if often not the best fit for the needs of many users. You are not willing to add an IMAP account into Outlook 2019, or the database is huge and you can’t wait for everything to be synced, and so on.

Also, the archiving process done by Google happens in the background and you are notified when the file is ready to download. It is much simpler and quite straightforward than the other way around.

So now that’s out of the discussion, let’s talk how to actually import MBOX that contains your Gmail messages into Outlook.

It is through file conversion – Convert MBOX in PST.

Convert Gmail Messages into Outlook (PST)

To do that, you are going to need a tool called “Mail Extractor Pro,” that offers the best features and a simple UI to go through this task. All you have to do is select the Google MBOX file and convert it into PST.

Gmail messages into Outlook

All that’s left now is to import PST into Outlook, and viola, your Gmail messages are now imported into Outlook 2019.

Gmail messages into Outlook 2019

Why “Mail Extractor Pro”?

There are many MBOX to PST converters but the reason why we recommend this tool is because of the accuracy. Converting complex email data (containing Unicode text, headers, MIME content, nested emails, attachments, etc.) by substandard tools leave errors and missing data in output files. Only “Mail Extractor Pro” delivers 100% conversion with all your details preserved.

how to get Gmail messages into Outlook 2019

Try it to convert Gmail Messages into Outlook 2019

You can see if that works out for you through the free demo offered by USL Software. It’s highly likely that you will find no problem with it.

Get it from the download now page.

It is recommended by top email experts and IT technicians for a reason.

convert Gmail Messages into Outlook 2019

To convert Gmail Messages into Outlook 2019 or any other versions of Outlook, you can try ‘Mail Extractor Pro‘.

More from blog
Back to Top